FOR OUR OUTDOOR WEDDINGS!
Outdoor Tent Wedding
While a tent can protect from rain and sun, it doesn’t block out humidity or dew. Hanging and table decorations should wait until the last possible moment before being set up. Plan accordingly and have a crew ready the morning of your big day!
How to secure wedding linens?
There are some simple ways to prevent table linens from being blown around. The best choice is to budget in table clips. They are clear plastic pieces that simply clip over the linens onto the edge of the table. Be sure your photographer snaps some photos before the table clips are placed for more appealing photos!
Another, last minute choice is some blue painters tape. Rolled backwards and placed on the top of the tables, this can help in a pinch and causes little to no residue or damage. However, do not ever staple your linens to your wedding tables. Not only will you have damage fees for ruining the linens, but you will also have staple removal fees from the table rental company!
To avoid keeping the flame lit alltogether, consider LED tea lights or LED string fairy lights. Both can be incorporated into the table centerpieces and will remain lit until the batteries die! (possibly for a few days!) Assign an assistant to turn the candles on before guests arrive, otherwise they might be forgotten!
However, if it is a cooler day, perhaps spring or fall, you might want to budget a propane tent heater. This isn’t a regular heater you can pickup at your local department store. Those patio heaters can melt the vinyl on the tents and release carbon monoxide into your reception. Rather ask your venue or rental company to add a tent heater to your package for a cozy, forced air, heat!
Summer, especially August in the Pacific Northwest, is notorious for thunderstorms!
You should not shelter under a wedding tent in a thunderstorm. Tents are a temporary structure designed to shelter from rain and sun. They do not have any lightening rods to protect the people inside. Seek shelter in a permenant building if caught in a thunderstorm.
Plan ahead, know that a tent wedding might have to be postponed with the threat of lightening.
If the tent is near the ceremony location, some people may choose to sit in the tent during or just before the ceremony in an effort to seek shade from the summer sun.
The amount of guests is often different the the total number of people attending a wedding. Be sure to include caterers, wedding party, parents and dj in your total guests count!
A wedding tent often has a designated dance floor set inside the tent, at the bride’s request. This can take up valuable seating area. The cake table, food table, gift table and DJ’s table are often unaccounted for as well.
A 40×60 tent can fit up to 150 guests as well as the dance floor, cake table, food table and DJ equipment. It is often more comfortable to have the sides off of the tent for a relaxed, open concept.
You can think ahead and purchase high heel protectors and have them in a basket near the check in area for guests who didn’t get the memo. I have also seen a fun basket filled with flip flops available for guests as a wedding favor to dance the night away!
Thankfully, porta-potties at a wedding are often the cleanest portable toilets you will come across! If you are having a back yard wedding, be sure to add a light inside of your toilets for your guests to see after dark!